Studio expenses

The Expenses tab is where you log everything that leaves the studio’s cash: rent, power, gear, supplies, staff. The idea is simple — you record each cost, filter by period, and see the total so you know how much is left at the end of the month. No side spreadsheet.

Paid plans only

Expense tracking isn’t part of the free plan, only the paid ones. If the tab doesn’t show up for you, it’s a plan thing — take a look at Plans and pricing.

Logging a new expense

At the top of the tab, click New expense (the button with the +). That opens a form where you fill in:

• Description (required) — what it was. E.g. “June electricity bill”.
• Amount (required) — how much it was, in the format R$ 350,00.
• Date (required) — the day the cost happened. It defaults to today, but you can change it.
• Category — what type of expense it is (see the list below).
• Payment method — PIX, card, cash, boleto, or bank transfer.
• Supplier — who it was with. E.g. “Enel, cable shop…”.
• Recurring expense — check this if it repeats every period.
• Receipt — attach a photo or the PDF of the receipt (optional).

Then just click Save expense. You’ll see the “Expense saved!” message and the entry drops into the list.

The date is the cost’s date, not the day you logged it

The Date field is the day the cost actually happened — that’s what counts toward your results. So if you’re only logging June’s power bill now in July, put the June date.

The categories

There are 14 ready-made categories for you to pick from:

Category	What it’s for
Aluguel	Space rent
Energia (luz)	Electricity bill
Água	Water bill
Internet	Internet
Telefone	Phone
Equipo	Gear / equipment
Insumos	Materials and consumables
Manutenção	Repairs and maintenance
Pessoal	Crew / payments
Marketing	Promotion
Software	Subscriptions and programs
Impostos	Taxes
Taxas	Fees
Outros	Whatever doesn’t fit the rest

If you don’t pick one, the expense goes in as Outros.

Creating your own category

Need a category that isn’t on the list? The Category field has an option ＋ New category…. When you pick it, the field turns into a blank space for you to type the name (e.g. “Accountant”, “Cleaning…”). Once you’ve used it once, it starts showing up on its own in the menu — there’s no separate screen for managing categories.

Leave it blank and it becomes “other”

If you pick “New category” but leave without typing anything, the expense goes back to other.

The summary card and the filters

Right below the title is the period filter — the same one you use in Analytics. It starts at the last 30 days, and you can switch it to another period or set a specific range. The total and the list always follow the period you pick.

The summary card shows you, for the selected period:

• Total expenses — the sum of everything.
• How many entries came in.
• A breakdown by category — how much was spent on each one, from most to least (only categories that had spending show up, with the value rounded).

In the list you also get a by category filter and a Show inactive option (to see the expenses you’ve deactivated).

Deactivate (record) vs. Delete

Each active expense has three actions: Edit (pencil), Deactivate record, and Delete (trash). Pay attention here, because deactivate and delete are two very different things:

• Deactivate record — the expense drops off the list, but the record stays kept in the history. You can bring it back any time with the Reactivate button (to see it again, check “Show inactive”). When you click, it asks: “Deactivate this expense? It drops off the list, but the history stays.”
• Delete — wipes the expense for good. When you click, it warns: “Delete this expense for good? There’s no undo.”

Delete has no undo

Deactivate is reversible; Delete isn’t. If you delete, the attached receipt goes with it. When in doubt, go with Deactivate — the history stays right there for any check later on.

The receipt

Attaching the receipt is optional, but it helps a lot when it’s time to reconcile the books. It accepts a photo (image) or PDF. Once saved, a clip icon shows up on the expense — just click it and it opens the receipt in a new tab.

A few things to know:

• The receipt is stored securely, only you can see it.
• It takes up space in your studio’s storage, like the other photos and files you upload.
• If you edit an expense that already has a receipt, you’ll see the message “There’s already a receipt attached. Pick another one only if you want to swap it.” — attaching a new one replaces the old.

Recurring expense

If a cost repeats every period (rent, power, a subscription), check Recurring expense (repeats every period). That brings up the Every field, where you pick:

Option	When
Monthly	Every month (default)
Weekly	Every week
Yearly	Every year

Marking it recurring does NOT log it on its own

Marking an expense as recurring is just a note — the system does not create the entries for the coming months automatically. You still log each one. The mark stays recorded so the reports can use it later.

What about the studio’s bottom line?

Here in the Expenses tab you only log and track your costs. The math for how much is really left (revenue minus costs) comes in the Income Statement and Financials reports — and it’s exactly these entries that feed those reports. So the more accurately you log here, the more faithful the results are there.

Related

• Reports Center
• Studio Analytics
• Rooms and pricing
• Gear and add-ons
• Plans and pricing